Hospitality Pilot Proposal

AIIRS Paid Pilot Proposal

AIIRS is a hospitality-first inventory and operations intelligence platform designed to help businesses count visible inventory, monitor storage conditions, compare deliveries, surface compliance risks, and prepare smarter purchasing decisions from photos, camera snapshots, receiving documents, and sales inputs.

Hospitality First One Location Pilot 2-7 Day Implementation Training Included Custom Updates Included

Open AIIRS Portal Open Hospitality Pilot Overview

Proposal Summary

Scope: one-location hospitality pilot with on-site and remote implementation support.

Goal: prove practical AIIRS value in a live business using storage, receiving, purchasing, and compliance workflows.

Delivery style: some work may be remote, some on-site, and some after hours depending on business operations.

          This pilot is experimental. In some businesses the technology may not work well enough to complete the intended scope. If that happens, no final balance is due.
        

Commercial Terms

Total Pilot Fee

$5,000

Equipment is separate and not included in the pilot fee.

Scheduling Deposit

$2,500

50% due upfront to schedule and begin implementation.

Completion Balance

$2,500

50% due only after AIIRS determines the implementation effort is complete.

Included In The Pilot

Implementation support: on-site and remote setup for one location.

Training: hands-on walkthroughs for operators, managers, and ownership.

Business-specific updates: targeted adjustments tailored to the business during the pilot period.

Hospitality workflows: room counting, receiving comparison, purchasing support, and operational visibility.

Real-world testing: use in live storage, cooler, produce, cleaning, and receiving zones.

Working Conditions

Implementation window: typically 2 to 7 days for one location.

Connectivity: working WiFi is required for implementation and testing.

Workspace: a usable work area is required while AIIRS is being configured.

On-site access: restroom access is required and normal movement through the business may be needed.

Breaks: up to 90 minutes total across breakfast, lunch, and dinner food breaks may be used during implementation days.

Hours: some work may be completed after hours where that better fits operations.

Pilot Guardrails

Experimental technology: AIIRS is being tested in a live business setting and results can vary by environment.

No final balance if pilot fails: if the system does not work well enough to complete the pilot scope, the final 50% is not due.

Completion control: AIIRS controls when the implementation effort is considered complete based on delivered working scope.

Decision support only: AIIRS is a tool and should not be used in place of human judgment, management oversight, or normal business review.

Suggested Pilot Timeline

Phase 1

Intake + Planning

Define rooms, workflows, pilot goals, and equipment expectations.

Phase 2

Installation + Training

Configure AIIRS, capture baseline imagery, and train staff in the live environment.

Phase 3

Live Testing + Updates

Run the system in the business, refine business-specific updates, and review pilot results.

Recommended Hospitality Test Areas

Dry storage: spirits, beer cases, produce, and shelf organization.

Coolers: beverage facings, low-stock rows, and variety visibility.

Cleaning zones: mop buckets, sanitizer, chemical storage, and safety readiness.

Receiving: PO uploads, delivery captures, and discrepancy checks before product is shelved.

This proposal is intended as a working pilot summary for AIIRS implementation discussions. Formal invoicing, hosted payment links, and business registration can be handled through the AIIRS portal.

Approval + Acceptance

Client acknowledgment: the client understands this pilot is experimental, may include on-site and remote implementation work, and may require after-hours access where operationally appropriate.

Completion standard: AIIRS determines when the implementation effort is complete based on delivered working pilot scope and real-world business use.

Final payment condition: if the pilot does not work well enough to complete the intended pilot scope, the final balance is not due.

Human oversight: the client understands AIIRS is a support tool and should not replace human judgment or normal business controls.

Sign-Off

Client Name / Signature

Business Name

Date

AIIRS Authorized By